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NEW!!! MRO COORDINATOR
Manufacturing company is seeking a MROCoordinator to join their team. MRO Coordinator will be responsible for the processing and completion of customer orders and assisting salespersons and customers.
JOB REQUIREMENTS
Enter and processes customer orders, including Picks, Packs, Buyout PO’s, MTR’s, Bills of Lading, and invoices
*Assist with expediting PO’s with vendors
*Coordinate deliveries and pickups with warehouse
*Mail, emails, and files invoicing
*Completes and files customer order packets
*Assist salesperson and customers with tracking and questions regarding orders, and in discrepancies
*Backup and Assist all other areas of MRO department
*Assist branches with all orders that ship out of Houston warehouse
*Assist Canadian branches with all orders shipping out of Houston, including providing the necessary international documents
*Coordinate with Materials Management for transfers or sold goods shipping to branches or customers.
*Utilize customer’s computer programs, including, but not limited to internet applications, SAP, Ariba, etc.
One to two years related experience and/or training; or equivalent combination of education and experience.
JM: 3215
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PAYROLL AND BENEFITS MANAGER
Law firm is seeking qualified Payroll and Benefits Manager to join their team. Payroll and Benefits Manager will manage the day-to-day activities of the Payroll and Benefits department and staff in accordance with Firm policies and guidelines, governmental legislation and pre-determined schedules in order to ensure the timely production and accuracy in the processing of domestic and international payroll, benefits and partner specialty services.
JOB REQUIREMENTS
Staff Management
- Manages the daily operations of payroll and benefits processing by directing, coordinating, and managing activities in accordance with firm policies and procedures.
- Ensures that payroll and benefits are processed accurately and efficiently, and that escalated issues are appropriately resolved.
- Continuously reviews, maintains, and improves administrative procedures.
- Manages team resources and priorities to manage workload, escalating issues as necessary.
- Monitors progress of daily tasks and cross trains employees; builds teamwork and encourages team morale.
- Establishes and monitors team service levels and addresses areas of improvement. Provides employees within the department with effective training and development opportunities; coaches` employees, providing feedback and effectively communicating opportunities for improvement.
- Maintains employment records for team, evaluates performance, and documents performance issues as appropriate.
- Responsible for miscellaneous supervisory tasks such as coordinating time off, approving employee timecards, etc.
Process Management
- Develops, implements and maintains Human Resources department policies and procedures as they relate to payroll and benefits
- Resolves problems in the operation of the payroll system, system interfaces and accounting procedures and establishes internal controls and processes to ensure the accuracy and integrity of payroll data; processes and reviews manual calculations to ensure accuracy of system generated calculations.
- Files annual, quarterly and monthly reports for payroll as required and in conjunction with outside payroll (tax) services and governmental agencies;
- Acts as an escalation point for HR issues related to payroll and benefits issues.
- Develops, enhances and maintains reports using payroll and benefits reporting tools.
- Monitors federal and state legislation in relation to payroll and benefits and ensure the Firm is in compliance with legislative change; contacts Firm’s ERISA and tax lawyers as necessary.
- Interfaces as needed with plan representatives concerning ongoing administration services and leads interaction with renewals both for domestic products as well as international products.
- Interacts with Knowledge Services Manager for HRIS and Employee Self Service configuration and usage.
- Reviews, recommends and implements improvement plans in benefit plans for both the International and U.S. employees throughout the year. Responds to service issues within the various plans and corrects as warranted. Provides updates and regular communication to the National Director of Office Operations and the Committee Chairs.
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- Directs year-end payroll processing and reporting.
- Oversees Annual Open Enrollment process.
- Maintains SPD and benefits information in an accurate manner on the Firm’s intranet site.
- Oversees the reconciliation of all payroll general ledger accounts on a timely basis.
- Assists with system testing for plan modification and new plan implementation.
- Oversees technical interfaces to benefit vendors and processing of payments to same; works with Knowledge Services regarding any required changes
Other duties and responsibilities
- Maintains Compensation Records for the Firm
- Manage key special projects and activities that are both internal and external to the Department such as the United Way, Employee Relief Funds and other Firm supported agencies.
- Interacts with various partners of the Firm, especially the HealthCare and Investment Committee members; responsible for preparing minutes of HealthCare and Investment Committees
- Performs miscellaneous job-related duties as assigned.
Supervisory responsibilities
Supervises five payroll and benefits employees
V. Knowledge and skills
Education: Bachelors Degree in Business Administration or Economics strongly preferred; equivalent combination education and experience will be considered; Professional Benefits or HR certifications are desired;
Experience: Minimum of four (4) to five (5) years of payroll benefit administration experience, of which at least two (2) have been in a supervisory capacity
Knowledge Skills and Abilities
- Proven ability to carry out complex payroll processes. Demonstrated ability in the use of word processing, database, spreadsheet and communications applications with a Windows-based operating system is required.
- Proven ability and knowledge of computer-based payroll/accounting/benefits software required; knowledge of PeopleSoft payroll and Benefits Admin. modules is preferred;
- Demonstrated leadership and supervisory skills, including strong human resources skills, with a proven ability to gain trust and confidence of subordinates.
- Demonstrated knowledge and understanding of applicable federal and state legislation and regulations related to payroll and benefits
- Demonstrated ability to communicate effectively, both orally and in writing, with an emphasis on customer service skills;
- Strong customer service skills;
- Demonstrated good judgment, decision-making, research, and analytical skills
- Ability to work under pressure with inflexible deadlines;
- Ability to develop and maintain effective working relationships
- Strong analytical skills with attention to detail;
- Strong organizational and problem solving skills, with the ability to track multiple tasks and issues, set goals and prioritize tasks in a fast-paced environment
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